Features
What sets File-Eazy apart
Auto-indexing with AI
Documents are indexed and key fields extracted on ingest, with no manual data entry step.
Workflow & e-forms
Route documents through approval steps, and capture data with forms that write into core business systems.
Search across documents and forms
Full-text and form-field retrieval, with unlimited custom fields, document types and tagging.
Encryption & access control
Document-level encryption, role-based access, SSL/TLS in transit and full audit trails on every action.
Also included
Full capability set
Getting documents in
- Bulk upload — drag and drop into a drop spot defined per document type
- FTP / SMTP upload — two routes, switchable at any time
- Import & export — move data in and out in a few steps
- Bulk check-out — work across many documents at once
Working with them
- Document viewer — industry-standard formats, in the browser
- Annotation — view, highlight, comment and black out content
- Digital signatures — Standard plan and above
- Calendar & task manager — Premium plan and above
Oversight
- Versioning & check-in / check-out — every version tracked with owner and timestamp; documents lock while in use
- Audit reports — all activity and resource usage, for administrators
- Email notification — on document, form, sign-in and task events
- No-code apps — build small internal tools on the repository
- Website publishing — Enterprise plan
Deployment
Cloud or on-premise
Cloud-based deployment, or an on-premise installation accessible over your local network — with no restrictive file-size limits. Specialised modules are available for Enterprise Content Management, Legal, HR, Drawing Management and general Enterprise Document Management.
Plans
Pricing
Priced per active user, per month. Plans and billing are managed on file-eazy.com — see the live plans page for the current rates and full comparison.
$0 / user / mo
2 active users · 2GB storage · 1GB/mo bandwidth. Advanced search, audit trail, check-in/check-out, encryption, version control.
$15 / user / mo
3 active users, 10 view-only · 10GB storage · 3GB/mo bandwidth. Adds annotation/signatures, no-code apps, OCR.
$20 / user / mo
3 active users, 50 view-only · 10GB storage · 5GB/mo bandwidth. Adds Forms & Workflow, document routing, calendar/task manager, digital signatures.
$30 / user / mo
3 active users, 100 view-only · 10GB storage · 5GB/mo bandwidth. Adds mailbox (IMAP) configuration and website publishing.
All plans include unlimited custom fields, document types, documents, apps and tagging, plus advanced security, audit trails and notifications.
Credentials
Certified for quality, security and process maturity
Mathenson holds three valid certifications covering quality management, information security and process maturity. See our certifications.
What our clients say
Testimonials from organisations we’ve worked with
Manufacturing · document scanning
20 lakh documents scanned and processed, plus microfilm and microfiche converted to CD.
Kores (India) Limited · 2005
View certified testimonial
“I hereby certify that Messrs. Mathenson Records Management Pvt. Ltd., located at 106, Hiranandani Industrial Estate, Opposite Kanjurmarg Railway Station (West), Mumbai – 400 078, provided their services in scanning 20 lakh documents and processing these images using Document Management Software, FIDO, as well as in the conversion of data from Microfilms/Microfiche to CDs. We are completely satisfied with the quality of the job and the services rendered by Messrs. Mathenson Records Management Pvt. Ltd.”
Pharmaceutical · multi-site records
Scanning, record indexing and a document management system delivered across three locations.
Granules India Limited · 2015
View certified testimonial
“I am pleased to certify that M/s. Mathenson Records Management Pvt. Ltd. has successfully executed our digitizing project, including scanning, indexing of records, and implementing a Document Management System (DMS) across three of our locations: Gagillapur, Bonthapally, and Jedimetla sites. We commend M/s. Mathenson Records Management Pvt. Ltd. for their quality of work and timely delivery, which was highly appreciable. Based on our positive experience, we confidently recommend their services to other organizations as well.”
Archives · rare manuscripts
Over 4,50,000 pages of manuscripts, some more than 200 years old, microfilmed and digitised.
Orthodox Theological Seminary Library · 2012
View certified testimonial
“I certify that M/s. Mathenson Records Management Pvt. Ltd., at 106, Onkar Industrial Estate, Kanjurmarg West, Mumbai 400 078, successfully converted over 4,50,000 pages of our Seminary’s prestigious manuscripts and rare documents, some over 200 years old, into microfilms with original negative and positive rolls. They also digitized and stored these documents in original microfilms and hard discs to our satisfaction.”