Mathenson helps government and public-sector organisations digitise, index, preserve and control access to departmental, personnel, operational and historical records.
Government organisations manage large document collections across departments, locations and retention periods. Mathenson scopes each engagement around the records involved, document volumes, indexing requirements, authorised access and the systems in which the completed information will be used. Work may include legacy-record scanning, personnel-file digitisation, metadata capture, archive preservation and document-management implementation.
Records and information challenges in this sector
Digitisation of departmental, personnel, operational and historical records
Metadata capture and indexing to departmental filing schemes
Controlled access by role, with an audit trail over document activity
Archive preservation and microfilm conversion for long-retention material
Document-management implementation, with staff training on handover
Purchase-order activities completed ahead of schedule.
Nuclear Power Corporation Of India Limited · 2014
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“I am pleased to confirm that M/s. Mathenson Records Management Pvt. Ltd., Mumbai, has successfully completed all activities as per the terms and conditions outlined in the Purchase Order within the stipulated period. The detailed activities specified within the Purchase Order were diligently carried out. Their efficient work resulted in the completion ahead of schedule, demonstrating their commitment to excellence.”
Government · personnel records
63,763 personnel files and 503,941 pages digitised, File-Eazy implemented, and staff trained.
Government of Maharashtra · 2021
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“We are thrilled to announce the successful implementation of the 'file-Eazy' Document Management System for managing pension records of state government employees in Maharashtra. Thanks to M/s. Mathenson Records Management Pvt. Ltd., who efficiently digitized over 2.10 crores pages of old records. We express our utmost satisfaction with the system's performance and commend the exemplary services provided by M/s. Mathenson Records Management Pvt. Ltd.”
Government · personnel records
63,763 personnel files and 503,941 pages digitised, File-Eazy implemented, and staff trained.
Government of Maharashtra · 2021
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“We are delighted to announce the successful implementation of the 'file-Eazy' Document Management System by M/s. Mathenson Records Management Pvt. Ltd. for managing pension records in Maharashtra. They have meticulously scanned over 2.08 crore pages, managed documents dating back to 1968, and provided seamless service to a hundred users. We are highly satisfied with their dedication and performance.”
Government · trade marks registry
Registry records digitised for the Trade Marks Registry.
Office Of The Controller General Patents · 2008
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“I certify that M/s. Commercial Mini Photos, located at 106, Hiranandani Industrial Estate, Opposite Kanjurmarg Railway Station (West), Mumbai-400 078, has successfully completed the work of data updation, data verification, and data entry of trademarks records, scanning of device marks from files and Journals, Vienna Codification, and CD work. The work was completed on 24th June 2008. This office is fully satisfied with the quality of work done by the vendor.”
Public sector · nuclear
Purchase-order activities completed ahead of schedule.
Nuclear Power Corporation Of India Limited · 2013
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“I am pleased to confirm that M/s. Mathenson Records Management Pvt. Ltd., Mumbai, has successfully completed all activities as per the terms and conditions specified in the Purchase Order. The detailed activities undertaken align with the subject Purchase Order. The contract period spanned from 28.07.2012 to 27.01.2013.”
Defence · drawing conversion
Microfilm drawings scanned and vectorised under sub-contract to the specified standard.
Mazagon Dock Limited · 2008
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“We certify that M/s. Mathenson Records Management Pvt. Ltd, Navi Mumbai, successfully executed Sub-Contract Order No. EY/CD/PVG/72172/SC/80111 dated 26.02.2007 for scanning and vectorization of microfilm drawings. They delivered satisfactory results adhering to the contract specifications.”
Public sector · employee records
I am delighted to certify that M/s. Mathenson Records Management has successfully completed the Introduction of Document Management System and…
NTPC Limited · 2020
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“I am delighted to certify that M/s. Mathenson Records Management has successfully completed the Introduction of Document Management System and Digitization of documents of personal files of employees of ER-II Region project, as per Contract No. 4600051088-017-1044 dated 29.05.2018. Their diligent efforts at ER-II HQ have ensured the completion of the warranty period in accordance with the provisions of the contract.”
Government · personnel records
We are delighted to commend M/s. Mathenson Records Management Pvt. Ltd. for their exceptional performance in digitizing personal files, providing…
Accounts & Treasuries · 2023
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“We are delighted to commend M/s. Mathenson Records Management Pvt. Ltd. for their exceptional performance in digitizing personal files, providing detailed date-wise information, and seamlessly implementing File-Eazy! DMS software. Their efforts have led to the successful digitization of 63,763 files and 503,941 pages, along with comprehensive staff training. We appreciate their quality workmanship and dedication to this project.”
Government · trade marks registry
Registry records digitised for the Trade Marks Registry.
Dept. Of Industrial Policy & Promotion · 2006
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“I certify that M/s. Commercial Mini Photos, located at 106, Hiranandani Industrial Estate, Opposite Kanjurmarg Railway Station (West), Mumbai-400 078, has successfully completed the scanning of Trade Marks Journals from Journal No. 1 to 1250 and approximately 1.5 lakh registered trademark records, totaling about 60 lakh pages, in CD-ROM format along with searchable software for easy and quick retrieval of scanned data. The work was completed in December. This office is fully satisfied with the quality of work done by the vendor.”
Public sector · railway records
Digitisation and scanning of files and important data completed within the contracted year.
Konkan Railway Corporation Limited · 2017
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“This certifies that Konkan Railway Corporation Limited acknowledges the completion of the Contract for Digitization and Scanning of files and Important Data within the agreed-upon period of one year. We confirm that the agency's performance was satisfactory.”
Defence manufacturing · production records
Translation and digitisation of licensed aircraft production records as a registered vendor, continuously since October 2002.
Hindustan Aeronautics Limited · 2008
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“Certifying that M/s. Mathenson Records Management, Mumbai, is a registered vendor of Hindustan Aeronautics Ltd., Aircraft Manufacturing Division, Nasik, this testimonial confirms their satisfactory quality of documents provided for translation and digitization of licensed aircraft production records from Russian to English. Their substantial volume of work since October 2002 reflects commendable dedication.”
Government · data entry
Data entry completed within the specified timeframe.
Pay and Accounts Office · 2005
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“This certifies that Commercial Mini Photos was appointed by this office for a data entry job. We affirm that Commercial Mini Photos employed disciplined and hardworking personnel, and the job was satisfactorily completed within the specified timeframe.”
Public sector · design drawings
Design drawings digitised for the Design Automation Section.
Department of Atomic Energy · 2001
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“The Directorate of Construction, Services & Estate Management has consistently entrusted M/s. Mathenson Records Management (P) Ltd. with various tasks, including in-house drafting of civil engineering drawings, scanning and vectorization of 'AO' size drawings/documents, and data entry of application forms into the computer. We are pleased to confirm that M/s. Mathenson Records Management (P) Ltd. has executed these tasks to our complete satisfaction.”
